SharePoint Online Admin Center Features Matrix

🧭 1. Overview (Home Dashboard)

• Centralized dashboard showing the overall health and activity of your SharePoint environment.

• Key widgets:

  • Active sites summary

  • Storage usage trends

  • SharePoint file activity

  • News and announcements

  • Service health alerts

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🏗️ 2. Sites Management

🔹 Active Sites

• View and manage all SharePoint sites (Communication, Team, Hub sites, etc.).

• Perform:

  • Create / Delete sites

  • Change site owners or administrators

  • View storage usage and last activity date

  • Configure external sharing, sensitivity labels, and site policies

  • Assign hub site association

🔹 Deleted Sites

• View and restore sites deleted within the last 93 days.

• After that, data goes to the second-stage recycle bin.

🔹 Hub Sites

• Register and manage Hub sites that connect related sites under a unified navigation and theme.

• Features:

  • Set hub permissions

  • View associated sites

  • Manage hub logo and branding

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⚙️ 3. Policies

🔹 Sharing

• Define external sharing policies for the organization and individual sites.

• Options include:

  • Anyone links (anonymous access)

  • New and existing guests

  • Existing guests only

  • Only people in your organization

🔹 Access Control

• Restrict or allow access based on:

  • Network location (IP address)

  • Unmanaged devices

  • Authentication requirements

🔹 Idle Session Sign-Out

• Configure automatic sign-out for inactive sessions in browser.

🔹 Conditional Access Integration

• Works with Azure AD Conditional Access to enforce MFA, device compliance, etc.

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🧱 4. Content Services

🔹 Term Store (Managed Metadata)

• Create and manage taxonomies (hierarchical term sets) used across sites and lists.

• Centralized metadata helps with search and content classification.

🔹 Content Type Gallery

• Create and publish content types globally across the organization.

• Simplifies metadata management and content consistency.

🔹 Records Management

• Manage retention labels and policies (integrates with Microsoft Purview).

• Configure records declaration and content lifecycle.

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🛡️ 5. Security & Compliance

🔹 Data Loss Prevention (DLP)

• Enforce DLP policies to protect sensitive data (like credit card numbers, PHI, etc.).

• Integrated with Microsoft Purview.

🔹 Sensitivity Labels

• Classify and protect content (e.g., Confidential, Internal Only).

• Define encryption, sharing, and access rules based on labels.

🔹 Audit Logs

• Track user and admin actions (file access, sharing, site changes, etc.).

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📈 6. Reports and Monitoring

🔹 Usage Reports

• Track user activity:

  • Site visits, file views, active users

  • Storage usage and trends

🔹 Service Health

• View incidents and advisories for SharePoint and OneDrive.

• Linked to Microsoft 365 Service Health Dashboard.

🔹 Message Center

• View Microsoft 365 announcements and feature updates.

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🔄 7. Migration

• Built-in tools and integration for moving content to SharePoint Online:

  • SharePoint Migration Tool (SPMT) for on-premises content

  • Migration Manager for file shares or other sources

  • Third-party connectors (e.g., ShareGate, Metalogix)

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☁️ 8. Storage Management

• Manage storage limits per site.

• View organization-level quota and allocate additional space as needed.

• Supports auto-growth for modern sites.

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🧩 9. Settings

🔹 Site Creation

• Control who can create sites and the types allowed (Team, Communication).

• Define site naming conventions and storage location.

🔹 Search

• Manage the modern Microsoft Search experience:

  • Search schema

  • Result sources

  • Query rules

🔹 Notifications

• Configure notifications for admins about site activities or policy issues.

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👥 10. User Profiles (People Management)

• Configure the User Profile Service:

  • Manage user properties

  • Set up profile synchronization from Azure AD

  • Configure MySite and Delve experiences

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🪪 11. OneDrive Admin Controls (Linked Section)

• Manage OneDrive policies, retention, and sharing options.

• Define default storage, sync settings, and retention periods for deleted accounts.

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🧰 12. Advanced Admin Tools

• Access PowerShell for SharePoint Online for scripting and automation.

  • Examples:

    Get-SPOSite
    Set-SPOTenant
    Set-SPOSite
    

• Integration with:

  • Microsoft 365 Security & Compliance Center

  • Azure AD Admin Center

  • Teams Admin Center

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🧩 13. Integration Features

• SharePoint integrates with:

  • Microsoft Teams (for collaboration)

  • Power Platform (PowerApps, Power Automate, Power BI)

  • Microsoft Viva Connections

  • Loop components and Copilot experiences

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🧭 Example Navigation (Modern Admin Center)

SharePoint Admin Center
│
├── Home
├── Sites
│   ├── Active sites
│   ├── Deleted sites
│   └── Hub sites
│
├── Policies
│   ├── Sharing
│   ├── Access control
│   └── Idle session sign-out
│
├── Content services
│   ├── Term store
│   └── Content type gallery
│
├── Settings
│   ├── Site creation
│   ├── Search
│   └── Notifications
│
├── Reports 

└── Migration