Friday, October 31, 2025

SharePoint Online Admin Center Features Matrix

🧭 1. Overview (Home Dashboard)

  • Centralized dashboard showing the overall health and activity of your SharePoint environment.

  • Key widgets:

    • Active sites summary

    • Storage usage trends

    • SharePoint file activity

    • News and announcements

    • Service health alerts

🏗️ 2. Sites Management

🔹 Active Sites

  • View and manage all SharePoint sites (Communication, Team, Hub sites, etc.).

  • Perform:

    • Create / Delete sites

    • Change site owners or administrators

    • View storage usage and last activity date

    • Configure external sharing, sensitivity labels, and site policies

    • Assign hub site association

🔹 Deleted Sites

  • View and restore sites deleted within the last 93 days.

  • After that, data goes to the second-stage recycle bin.

🔹 Hub Sites

  • Register and manage Hub sites that connect related sites under a unified navigation and theme.

  • Features:

    • Set hub permissions

    • View associated sites

    • Manage hub logo and branding

⚙️ 3. Policies

🔹 Sharing

  • Define external sharing policies for the organization and individual sites.

  • Options include:

    • Anyone links (anonymous access)

    • New and existing guests

    • Existing guests only

    • Only people in your organization

🔹 Access Control

  • Restrict or allow access based on:

    • Network location (IP address)

    • Unmanaged devices

    • Authentication requirements

🔹 Idle Session Sign-Out

  • Configure automatic sign-out for inactive sessions in browser.

🔹 Conditional Access Integration

  • Works with Azure AD Conditional Access to enforce MFA, device compliance, etc.

🧱 4. Content Services

🔹 Term Store (Managed Metadata)

  • Create and manage taxonomies (hierarchical term sets) used across sites and lists.

  • Centralized metadata helps with search and content classification.

🔹 Content Type Gallery

  • Create and publish content types globally across the organization.

  • Simplifies metadata management and content consistency.

🔹 Records Management

  • Manage retention labels and policies (integrates with Microsoft Purview).

  • Configure records declaration and content lifecycle.

🛡️ 5. Security & Compliance

🔹 Data Loss Prevention (DLP)

  • Enforce DLP policies to protect sensitive data (like credit card numbers, PHI, etc.).

  • Integrated with Microsoft Purview.

🔹 Sensitivity Labels

  • Classify and protect content (e.g., Confidential, Internal Only).

  • Define encryption, sharing, and access rules based on labels.

🔹 Audit Logs

  • Track user and admin actions (file access, sharing, site changes, etc.).

📈 6. Reports and Monitoring

🔹 Usage Reports

  • Track user activity:

    • Site visits, file views, active users

    • Storage usage and trends

🔹 Service Health

  • View incidents and advisories for SharePoint and OneDrive.

  • Linked to Microsoft 365 Service Health Dashboard.

🔹 Message Center

  • View Microsoft 365 announcements and feature updates.

🔄 7. Migration

  • Built-in tools and integration for moving content to SharePoint Online:

    • SharePoint Migration Tool (SPMT) for on-premises content

    • Migration Manager for file shares or other sources

    • Third-party connectors (e.g., ShareGate, Metalogix)

☁️ 8. Storage Management

  • Manage storage limits per site.

  • View organization-level quota and allocate additional space as needed.

  • Supports auto-growth for modern sites.

🧩 9. Settings

🔹 Site Creation

  • Control who can create sites and the types allowed (Team, Communication).

  • Define site naming conventions and storage location.

🔹 Search

  • Manage the modern Microsoft Search experience:

    • Search schema

    • Result sources

    • Query rules

🔹 Notifications

  • Configure notifications for admins about site activities or policy issues.

👥 10. User Profiles (People Management)

  • Configure the User Profile Service:

    • Manage user properties

    • Set up profile synchronization from Azure AD

    • Configure MySite and Delve experiences

🪪 11. OneDrive Admin Controls (Linked Section)

  • Manage OneDrive policies, retention, and sharing options.

  • Define default storage, sync settings, and retention periods for deleted accounts.

🧰 12. Advanced Admin Tools

  • Access PowerShell for SharePoint Online for scripting and automation.

    • Examples:

      Get-SPOSite
Set-SPOTenant
Set-SPOSite

  • Integration with:

    • Microsoft 365 Security & Compliance Center

    • Azure AD Admin Center

    • Teams Admin Center

🧩 13. Integration Features

  • SharePoint integrates with:

    • Microsoft Teams (for collaboration)

    • Power Platform (PowerApps, Power Automate, Power BI)

    • Microsoft Viva Connections

    • Loop components and Copilot experiences

🧭 Example Navigation (Modern Admin Center)

SharePoint Admin Center
│
├── Home
├── Sites
│   ├── Active sites
│   ├── Deleted sites
│   └── Hub sites
│
├── Policies
│   ├── Sharing
│   ├── Access control
│   └── Idle session sign-out
│
├── Content services
│   ├── Term store
│   └── Content type gallery
│
├── Settings
│   ├── Site creation
│   ├── Search
│   └── Notifications
│
├── Reports 

└── Migration 



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🧩 SP2010 → SPO Migration Troubleshooting Matrix

🧩 SP2010 → SPO Migration Troubleshooting Matrix
  1.  Unsupported Features
  2. Classic Workflow Failure
  3. Large Content Database
  4. File/Path Length Issues
  5. Unsupported Characters in File Names
  6. Metadata Missing
  7. Orphaned Users / Permissions
  8. Custom Master Pages / Branding Broken
  9. Custom Solutions (WSP)
  10. BCS or External Content Type Issues
  11. SPMT Authentication Errors
  12. Throttling / Slow Migration
  13. Search Not Showing New Content
  14. Broken Links
  15. Navigation / Quick Launch Missing
  16. User Profile Sync Issues
  17. Version History Missing
  18. Lookup Columns Broken
  19. Custom Scripts Disabled
  20. Performance Post-Migration
  21. Alerts Not Working
  22. Large List (>5,000 items)
  23. Unsupported Web Templates
  24. Retired Workflows in Migration Report
  25. Email-Enabled Libraries Missing
🧾 Recommended Pre-Migration Checks

Check Tool Purpose
  • Pre-migration assessment
  • SMAT (SharePoint Migration Assessment Tool)
  • Identify unsupported features, long URLs, large lists
  • Content inventory
  • PowerShell / ShareGate
  • List of sites, libraries, permissions
  • Permissions cleanup
  • PowerShell
  • Remove orphaned AD accounts
  • Workflow inventory
  • Nintex / PowerShell
  • Document all 2010 workflows
  • File & path validation
  • PowerShell
  • Detect long paths or illegal characters

🧰 Recommended Post-Migration Validation

  1. ✅ Compare item counts between SP2010 and SPO

  2. ✅ Verify permissions for key users/groups

  3. ✅ Check version history and metadata preservation

  4. ✅ Validate navigation and links

  5. ✅ Ensure workflows and alerts are functional

  6. ✅ Run PowerShell reports for site health and quota

  7. ✅ Reindex sites if search results are incomplete






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